BHA Film Competition: Terms and Conditions

Competition Dates opens 28 May – July 23rd 2021 close

The Big Hair Assembly  Film Competition – Terms and Conditions of Entry.

Who can enter:  

An individual contestant needs to have natural Afro, mixed Afro, curly or kinky hair from African descent. A group entry can be up to four people or there can be a whole school entry with any number of people. All entries must have at least one individual with natural Afro textured hair. The other participants can have any hair type.

UK Entrants must be resident in the UK, Channel Islands or Isle of Man from the entry date May 25th 2021 and will be entitled to be a UK Winner. There will be a minimum of three UK Winners and up to a maximum of five UK Winners, Teams or Schools.

International entrants can be based in any country. If the video is in another language, then it must include English subtitles. There will be a minimum of one International Winner, Team or School or up to a maximum of three International Winners, Teams or Schools.

Contestants minimum age is 10 years old on May 28th 2021 and no older than 18 years old on September 15^th 2021.  The age categories are 10-12 years, 13-15 years and 16-18 years. The judging will be from the whole cohort of contestants and the final six winners/winner groups, may be chosen from any of the age categories and any country. Applications from entrants under 18; must be filled out by a parent, legal guardian or Teacher with parental permissions for the applicants. Contact details of parents, legal guardians or Teachers must be provided on the sign up form for anyone under the age of 18 years old. Failure to provide consent or to have full parental permission will result in disqualification.

Contestants must submit one photo (head and shoulders) and a 2 minute video clip entry via the Showworks platform. The film can be in any expression e.g. short film, news report, drama, poetry, animation or any performance etc but must not include any copyrighted external material or music. However it can include the applicants original music. The film must clearly answer these essential competition questions below:  

1. What does Afro hair mean to you?
2. How is Afro hair viewed or treated in your own country?
3. What change do you want to see for Afro hair globally?

While filming, all entrants should follow the appropriate government and health advice relating to coronavirus restrictions in their own country.

MUST READ – VIDEO TERMS & CONDITIONS

1. Don’t include visual branded clothing, large logos etc
2. The video must not contain any material which is in any way defamatory, obscene, unlawful, harmful, offensive or inappropriate or which infringes the rights of any third party. You also agree not to advertise or promote third parties’ or your own goods or services in your video.
3. You agree not to endanger yourself or others, take any unnecessary risks in order to produce or make a video.
4. If you have any questions regarding our use of your personal information or if you would like to update your information because your details have changed, please send an e-mail to info@worldafroday.com in subject Privacy – Film Competition 2021.
5. Please ensure that the contestant is the only person featured in the video and you have ticked the consent of  parent/guardian for us to use the video. You acknowledge that the contents of this video will be made public and free for the use of the promotion of the competition and World Afro Day. The video may appear on social media and media outlets to promote the competition.
6. Anyone under 18 years of age must get the consent of the parent or legal guardian before sending us the video. If you are submitting a ‘cheerleader clip’ featuring anybody under the age of 18 please ensure the consent of their parent or legal guardian is included in the entry form, before sending us their video.
7. By submitting your video you allow us to download it and hereby grant us an exclusive, irrevocable, licence to use, edit, reproduce, distribute, transmit, broadcast, make available and display your video (or part of your video) without charge by any medium or method now known or later invented including without limitation online or on television to be exercised in our sole discretion throughout the world in perpetuity. As this licence is exclusive, you are agreeing that only we may use your video. You agree that we may permit other parties authorised by us including other media and platforms promoting World Afro Day You agree to waive and that the director of your video has waived any moral rights that may exist in relation to your video.
8. You are responsible for the content of your video. You promise that you are fully authorised and entitled to send the video in accordance with these terms and conditions, and that doing so you will not infringe the copyright or other rights of any third party, or infringe any applicable laws or regulations. You agree that you have all necessary licences, rights, permissions and consents to enable you to upload the video and to authorise us to use the video. You agree to give us evidence of such licences, rights, consents, and permissions if requested by us. You also agree not to submit files which contain viruses or other harmful programs. 
9. By submitting your video you are signifying your agreement to these terms and conditions, including without limitation The World Afro Day Terms and Conditions and consenting to your video being used for the purposes related to World Afro Day. If you do not accept any of these terms and conditions do not submit your video. We reserve the right to disregard any video which in our opinion fails to meet the applicable terms and conditions. 
10. We may accept or reject your video at our sole discretion. Nothing in these terms guarantees that we will use or display your video.
11. References to “we”, “us” and “our” are World Afro Day CIC.
12. The Top 50 videos will be kept indefinitely and used as part of World Afro Day Awareness raising and work towards Afro hair equality. All other videos will be deleted by December 30th 2021. You can ask for your video to be removed from use by emailing info@worldafroday.com in subject Privacy – Film Competition 2021.

UK Prize

*Must agree for film to be used in The Big Hair Assembly event 15 September 2021 

*Must agree for film to be used in World Afro Day celebrations 15 September 2021 

*Must agree for film to be used on the World Afro Day website and social channels

*Must agree a Winners thankyou speech/message live or pre-recorded on or before 15 September 2021 

*Must agree for the film to be used on the World Afro Day website and social media channels. 

*There are 3-5 UK prizes available out of a total of six prizes.

*Must agree to keep winners secret until after official announcement by WAD Team on 15  September 2021.

*Must be available to participate in World Afro Day media interviews/activity on September 15 (outside school hours or within school hours subject to school permission)

International Prize

*Must agree for film to be used in The Big Hair Assembly (BHA) event 15 September 2021 

*Must agree for film to be used in World Afro Day (WAD) celebrations 15 September 2021 

*Must agree a Winners thank you speech/message live or pre-recorded on or before 15 September 2021 

*Must agree for the film to be used on the World Afro Day website and social media channels. 

*There are 1-3 International Winners out of a total of six Winners.

*Must agree to keep Winners secret until after official announcement by WAD Team on 15  September 2021

*Must be available to participate in World Afro Day media interviews/activity on September 15 (outside school hours or within school hours subject to school permission)

Participation in the competition and prize will be subject to safeguarding checks. Contestants or parents/guardians on their behalf, agree their information can be shared with the WAD Team, independent judge and ‘Judging Panel’ and external companies used to promote or publicise the BHA/WAD and related activities.

Each contestant/group may only make one entry to the competition. Schools can make multiple entries made up of individuals and groups. Entrants must not be a friend or close relation to World Afro Day Directors, volunteers or anyone else professionally connected with the competition. Each contestant agrees that they will not share their competition entry film publicly, before September 16th 2021, without written permission from the WAD Directors. Entrants acknowledge that any violation of this provision may lead to disqualification to be decided at the WAD Directors’ absolute discretion. 

Entrants must be available for all of the following: to be contacted by phone or email, after the date on which they enter the Competition and before the closing date given below. Contestants will be informed via the Showworks platform or phone and email, whether they have reached the semi-final between July 23 – Aug 1st 2021. Winners will be informed by phone or email by Friday August 15th 2021. Winners must record a winners thank you speech, if they cannot appear live at The Big Hair Assembly on 15 September 2021. UK Winners must be available for media appearances on September 15th, The Big Hair Assembly and World Afro Day, between 7-8am and 4-8pm. Any school time appearances are subject to School Leadership and parental approval. Winners will be notified of school appearance requests by the WAD Team/Organisers. 

All contestants and supporters must let World Afro Day organisers know if they have ever been convicted of a crime, are the subject of ongoing criminal proceedings or investigations or have any County Court Judgments against them. The Organiser is entitled to exercise its sole discretion as to whether certain convictions and/or investigations may invalidate the contestant’s application or result in the termination of your participation in the Competition. 

Opening/closing date & time:

Opening day for competition entries is Friday midday, 28 May 2021 

Closing day is Friday midday 23 July 2021 

Winner selection & contact:

Each stage of the competition, entries will be judged by the World Afro Day Team or the judging panel, as applicable, the judging will include at least one(1) independent judge as well as (the “Judging Panel”). Entries will be judged on the following selection criteria:

Compelling/inspirational 2 minute film/performance/story responding to the competition questions: 

• What does Afro hair mean to you?
• How is Afro hair viewed or treated in your own country?
• What change do you want to see for Afro hair globally?

First Round

The WAD production team will watch and start the shortlisting of all valid entries from May 28th – July 23rd 2021. Contestants must have followed our terms & conditions and research checks will be done to see who is eligible for the next round.

Second Round

The WAD Team will select a shortlist of 20 entries for the semi-final stage, based on the judging criteria.  This list will be completed no earlier than July 23^th 2021. Contestants are told that they are in the top twenty semi-finalists via the ShowWorks platform/phone call and email, between July 23 – Aug 1st 2021.

Third round

The 20 semi finalist entries are securely viewed online by the “Judging Panel.” The judge’s will review entries between July 24 – 1^st August. They will review the clips against the judging criteria and will pick their A and B candidates. They will also give them a score out of 10, 10 being the highest and 1 the lowest. The entries with the most As, will become the Winners. If there are too many names, then it reverts to the highest scores. If there are candidates with the same scores, then Head Judge, Celai West, has the final say. This process will determine the Six Winners/Teams or Schools.

Fourth Round

Between August 1st to 9th, the Six Winners/Teams or Schools will be contacted via the ShowWorks platform or phone and email. They will be required to keep their win confidential until after it is officially released by the WAD organisers on World Afro Day September 15^th. Unsuccessful semi-finalists are told by phone or email. They must keep the outcome confidential until after the official winner announcement on World Afro Day September 15^th. 

Stage Five – Winners, Big Hair Assembly and World Afro Day 15^th September

WAD Production Team, BHA Hosts or Judges publicly reveal the winners at the Big Hair Assembly on World Afro Day 15 September 2021

UK Winners participating in the BHA with their schools must also be available for press/media interviews between 7-8am and 4-8pm.  

UK Winners not attending the BHA with their schools must still be available for press/media interviews between 7-8am and 4-8pm.  

International Winners attending the BHA with their schools must also be available for press/media interviews on September 15th 

International Winners not attending the BHA with their schools must still be available for press/media interviews on September 15th or closest to this date if in a non compatible time zone.

15^th September everyone, will promote and reshare ONLY WAD social content.

16^th September everyone, can promote their own content and WAD content across their personal socials channels

Organisers reserve the right to change details of the competition. All arrangements are subject to UK government guidelines and Public Health England advice regarding coronavirus restrictions. All entrants should follow the appropriate government and health advice relating to coronavirus in their own country.